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All things fleet tracking – industry news and best practices

Getting a Handle on Your Fuel Spend

Posted on 05/08/2013 by Ashley Jones  |  0 Comments

While you can’t control the price of gas, there are ways to get a handle on your fuel spend – arguably one of the biggest expenses in operating your fleet. Most service and distribution business owners, fleet managers, directors of operations, etc. know the frustration of trying to manage this expense. Those using a telematics solution are familiar with idle reports, speed alerts and route optimization as ways to help mitigate this cost.

But really, that’s just scratching the surface. Comprehensive fuel management solutions are out there to ensure you know how every dollar is spent. Integrating a fleet fuel card with your telematics solution is critical to tracking fuel spend.  An associated fuel card history report can provide a summary of all fuel-related purchases and gives you the ability to compare fuel usage vehicle by vehicle so you can improve fuel efficiency and eliminate abuses. And it’s free – there’s no fee associated with integrating your fuel card with your GPS fleet tracking solution.

Taking it a step further, you can look at a fuel slip audit report to identify and mitigate fuel slippage and potential theft. This type of report helps identify fuel card abuse by pointing out instances where a vehicle was not in close proximity to a gas station when the fuel purchase was made or when more fuel was purchased than the vehicle’s tank can hold.

Another extremely helpful feature is applying merchant layers to the map view in your solution. Identifying the closest fuel station is both helpful for you and your drivers. If you have discounted pricing at a particular station, you can ensure your drivers are being smart about their fuel purchases. You can also identify whether the station is local, over-the-road or a combination of the two.

And for those who need to be compliant with IFTA, reduce your headache with an automated report. This quarterly process can be greatly simplified with an IFTA fuel tax report.  This type of report can tell you taxable miles and gallons, the tax rate for a particular state and the tax you owe or are owed.
Best of all, a comprehensive fuel solution doesn’t have to be difficult to use. In fact, it should be intuitive, saving you time and money. So while the future of gas prices remains unpredictable, how you manage your fuel spend isn’t.


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