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FleetFocus

All things fleet tracking – industry news and best practices


10 Ways to Squeeze More Time Out of the Day (Delegate, Delegate, Delegate)

Posted on 02/21/2017 by Wyn Partington  |  0 Comments

10 Ways to Squeeze More Time Out of the Day (Delegate, Delegate, Delegate)

No matter who you are, where you’re from or how much money you have, one thing remains the same: You only have 24 hours each day to get things done. For those that operate a small business, what you do in those 24 hours can be critical to the success or failure of your company. Here are 10 things you can do to make time work for you, instead of against you:

  1. Become a morning person - In the book, ‘What the Most Successful People Do Before Breakfast,’ time-management expert Laura Vanderkam writes that 90% of the executives she interviewed wake up before 6 am to make time for important things like exercise, family and working on top business priorities. 
  2. Say no to multitasking - While the ability to multitask was once looked at like a badge of honor, the data is in, and studies show that we can get much more accomplished, at a faster rate, and do a better job at each task, when we focus on one thing at a time. 
  3. Stop surfing the web - Let’s be real, while the internet and social media are wonderful, world-changing platforms, they can lead you into a never-ending information abyss. Limiting the time you spend on them will give you more time to focus your energy on things that will grow your business. 
  4. Ignore emails - Reacting to every email you receive, right when you receive it can be a huge detriment to productivity. Instead, designate 2-3 specific times throughout the day to check in and reply to emails. 
  5. Stop notifications - Ignoring your emails may be tough, to help yourself out, turn off the notifications you get on your phone, tablet, laptop, smart watch and anywhere else you may receive them, to resist the temptation to peek. While you're at it, disable notifications for Facebook, texts and any other time-wasting apps as well. 
  6. Stop having so many meetings - Studies show that meetings kill productivity. A 3M Meeting Network survey of executives revealed that 25-50% of the time people spend in meetings is wasted. While there are times when meetings are necessary, it’s important to keep them as short as possible, and have and stick to an agenda for optimal time management. 
  7. Leverage technology - The beauty of all the technological advancements made in the last 20 years is that businesses of any size are now able to automate their processes. This can include everything from CRM for sales teams, marketing automation for leads and fleet management software for vehicle tracking, staying on top of maintenance and managing small fleets. Don’t waste your valuable time doing things manually if there are affordable software options out there that can do it for you. 
  8. Delegate to subordinates - Many people running a small business are accustomed to doing everything themselves - at least in the beginning. Once your business begins to expand, it can be hard to give up control of your baby to others. But it’s important to remember that no one can do it all, at one time and stay sane. Stick to your core strengths and hire people who are experts at everything else.
  9. Delegate to an assistant - Consider hiring an in-office or virtual assistant to handle some of your everyday tasks, like managing your schedule, taking meeting notes and other administrative duties. 
  10. Delegate at home - For personal tasks, don’t be afraid to hire help at home, delegating chores to a maid service or ordering from a meal delivery service could afford you more time to focus on your number one goal, growing your business, while also keeping and your family happy and healthy. 

While you can’t create more time in a day, you can certainly control how you spend it. Local business owners, especially need to be cognizant of the productivity of themselves and their staff to keep the company running efficiently. Time is money, and who doesn’t want to save money for their business?

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